Alt text in Word
Whenever you use images in a document, they must be inline with the text and have alt text, so that a screen reader can access them. This relates to WCAG 1.1.1 which states:
1.1 Provide text alternatives for any non-text content so that it can be changed into other forms people need, such as large print, braille, speech, symbols or simpler language.
Microsoft Office applications all use a similar method for adding alt text, so although the video that follows was created using Word, the same method can be used for PowerPoint and Outlook.
- Select the image.
- Either right-click and select Edit Alt Text or go to the Format Picture menu and select Alt Text.
- Delete any automatically generated alt text.
- Type your alt text in the box.
- Check that your image is inline with text (not wrapped).