Images

By now, you will hopefully be beginning to understand what the different keystrokes do, so I will keep it more simple from now on by just providing the keystrokes, with no additional information.

There are two ways to add an image to your worksheet. These look quite different and screen readers work in a completely different way with each one. So it is important to understand the differences and follow the instructions carefully to add alt text.

Picture in Cell

If you add a picture in a cell, its size will depend on the row height and / or column width. Anything that is inside a cell is easily accessed with a screen reader. If you add alt text correctly, a screen reader will announce, Cell contains... plus your given alt text.

How to add an image with alt text to a cell
Outcome Keyboard Dragon command
Add image in cell
  1. Alt
  2. N
  3. P
  4. I
  5. D
  6. Tab and arrow keys to locate file
  7. Enter
  1. Insert
  2. Pictures
  3. Place in cell
  4. This device
  5. Locate and select your file
  6. Insert
Give image alt text
  1. Alt
  2. R
  3. A
  4. L
  5. Type a brief description of the image
  6. Ctrl + Space + C
  7. ↓ x 3 to Close
  8. Enter
  1. Review
  2. Check Accessibility
  3. Alt text
  4. Dictate a brief description of the image
  5. Press control space C
  6. Close

Picture Over Cells

It is important to understand that any item which is not in a cell, will not be accessed by a screen reader by default. A screen reader user may not even realise it is there, and if they do, navigating to it is more difficult. For this reason, you should always put the alt text for a floating image in a cell behind the image.

How to add an image with alt text over cells
Outcome Keyboard Dragon command
Add image over cells
  1. Alt
  2. N
  3. P
  4. O
  5. D
  6. Tab and arrow keys to locate file
  7. Enter
  1. Insert
  2. Pictures
  3. Place over cells
  4. This device
  5. Locate and select the file
  6. Insert
Give image alt text
  1. Esc moves focus from the floating image back into the cells
  2. Move to a cell behind the image
  3. Type a brief description of the image
  4. Enter
  1. Go to cell [ref], selecting a cell which will be behind the floating image
  2. Dictate a brief description of the image
  3. Press enter
Move a floating image
  1. Ctrl + Alt + 5 moves focus to the floating layer
  2. Tab moves between floating objects, if there is more than one
  3. ↓ / ↑ / ← / → to move the image around
  4. Esc to exit the floating layer
  1. Press control alt 5 moves focus to the floating layer
  2. Tab moves between floating objects, if there is more than one
  3. Go up / down / left / right [number between 2 and 20]
Resize a floating image
  1. Ctrl + Alt + 5 moves focus to the floating layer
  2. Alt
  3. J P
  4. H to edit the height and W to edit the width
  5. Esc to exit the floating layer
  1. Press control alt 5 moves focus to the floating layer
  2. Tab moves between floating objects, if there is more than one
  3. Shape height or Shape width
  4. Dictate a number
  5. Press enter
  6. Press escape to exit the floating layer

Video demonstration

The following video demonstrates how to add pictures in cell and over cell, using Dragon.

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