WEBVTT

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In this video, we will learn how to use
Windows Narrator

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to check your PowerPoint slides.

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First of all, I'm
going to go into presentation view.

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I'm going to click on the slide show
button in the bottom right hand corner.

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To turn Windows Narrator on,

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I'm going to hold the control
and Windows key

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and hit enter.
To read each slide,

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I'm going to use the caps lock key and R.

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If you're using a desktop or a separate

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keyboard, you may have the insert key
set as your Windows

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Narrator key, rather than caps lock.

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So you'll need to check that
in the settings.

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I'm going to press my Narrator key plus R.

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[NARRATOR] Slide one, Images.
Grouped object.

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Title, text box, images.
Text box, alt text and long descriptions.

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Previous slide button.

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Next slide button.

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Slide two, alt text for images.

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[NICKI] Once the slide has been read, it
will then cycle through the navigation

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options at the bottom of the screen.

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You can barely see these
because the contrast is so poor.

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However,
I can hear when it says next slide button

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and at that point
I hit enter on my keyboard.

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Again, I'm going to use my Narrator key
and R to read the whole slide.

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[NARRATOR] Slide two, alt text for images.
Grouped object.

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Title text box, alt text for images.
Dirt path through forest.

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View to island across the sea with the sun
glistening off the water.

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[NICKI] In the same way as with JAWS,

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If you want to stop Narrator from reading,
you can use the control key.

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That's what I just did.

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One of the advantages of using Narrator

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rather than JAWS, is that you can see
where you are visually on the page,

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which for checking purposes is quite handy.
As each item is read,

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it's highlighted with a blue box.

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That enabled me
to see this grouped object.

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This slide didn't read well with JAWS.
Even though the reading order

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looked to be set up correctly,

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it read all of the images first,
which made the reading order all wrong.

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This is where Narrator is much better.

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So I'm going to use my Narrator key
plus R, to read the whole slide.

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[NARRATOR] Slide three, alt text for diagrams.

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Grouped object.
Title, text box, alt text for diagrams.

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Venn diagram made of three
overlapping circles.

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The circles are compliance, culture
and education.

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Text box seven, compliance. Conformity
in fulfilling official requirements.

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Miriam-Webster. Text box six, culture.
A way of thinking,

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behaving or working
that exists in a place or organisation.

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Miriam-Webster.
Text box eight, education.

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The process of facilitating

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learning or the acquisition of knowledge,
skills, values, beliefs and habits. UNESCO.

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Arrow pointing to the intersection
between compliance and culture.

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Text box 13, this is closest to where we are now.

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Teams want an accessible product
and want to comply but don't know how.

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Arrow pointing to the intersection
between culture and education.

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Text box nine, plenty of intention

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and lots of good practice,
but no consistency and no evidence.

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Risks holes
in accessibility and legal challenge.

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Arrow pointing to the intersection
between compliance and education.

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Text box 11, pockets of good practice

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but unsustainable
because there is no conviction

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that it is important forward
slash necessary.

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Previous slide button.

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[NICKI] Narrator key plus R.

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[NARRATOR] Slide six, reading order.
Grouped object. Title text box,

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Reading order.
Subtitle, Text box, meaningful sequence.

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Previous slide button.

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Slide seven, Baking bread rolls.

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[NICKI] So on this slide, JAWS

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read all of the images in sequence first,
and then all of the instructions.

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Let's see what. Narrator does.

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[NARRATOR] Slide seven, baking bread rolls.
Grouped object.

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Title, text box, Baking bread rolls.
Bowl of dry ingredients.

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Rectangle 18, weigh out dry ingredients.

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Oil has been added to the dry ingredients.

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Rectangle 23, add oil.

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A pool of water is swimming on
top of the dry ingredients.

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Rectangle 19, add warm water.

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A dough hook has been lowered into the mixture.

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Rectangle 21, mix
with dough hook for 10 minutes.

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Dough proving oven is set to 40 degrees
Celsius.

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Rectangle 25, turn on proving oven.

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A pot bowl containing a small amount of oil.

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Rectangle 24, oil an ovenproof bowl.
The pot bowl with a ball of dough in it.

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Rectangle 22, put dough in bowl.
Bowl is in the proving oven with a cloth over it.

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Rectangle 20, prove for 45 minutes.

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[NICKI] So again, this slide reads out in exactly
the right order with Windows Narrator.

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So that's how you use Windows Narrator

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for checking your slides in PowerPoint.